Question 1

Is my agency actually under this deadline?

Accepted Answer

Not necessarily. HUD Notice PIH 2026-15 exempts Moving to Work demonstration agencies and PHAs that submit Form HUD-50058 exclusively through HUD’s Family Reporting Software. HUD publishes no FRS roster at all, and its MTW layer has not been updated since 2018, so neither can be settled from any public file — which is why the free Decision Sheet asks you before it computes a single date.

Question 2

What are HOTMA sections 102 and 104?

Accepted Answer

Section 102 rewrites how income and assets are counted: the $100,000 net asset limit, the real-property restriction, the means-tested safe harbour. Section 104 rewrites review and reexamination. Between them they force your agency to make a set of discretionary elections and write them down — and where the rule says a PHA “may” do something, no written policy means no discretion.

Question 3

How many elections are there?

Accepted Answer

Seventeen in the catalogue, scoped to the programs you actually run. A Section 8 agency sees the ones that touch the HCV Administrative Plan, a Low-Rent agency sees the ones that touch the ACOP, and a Combined agency sees all of them. Four of the seventeen require a written policy by regulation rather than by choice.

Question 4

What do I get for $499?

Accepted Answer

One document amended: your ACOP if you are Low-Rent, your HCV Administrative Plan if you are Section 8. Eight files in total — the pack index, the election record, the redlined chapter, the 45-day public notice, the Resident Advisory Board agenda and consultation memo, the public hearing script, the board resolution and a dated adoption memo.

Question 5

Why is a Combined agency $899?

Accepted Answer

Because HUD lists you as running both programs, so both the ACOP and the HCV Administrative Plan have to carry the elections. You get nine files rather than eight: two redlined chapters against one adoption record. The tier is not something you pick — it comes from HA_PROGRAM_TYPE in HUD’s own published export, so you cannot be charged for the wrong one.

Question 6

Are you HUD, or working for HUD?

Accepted Answer

No. QuorumFile is not affiliated with HUD, with any HUD field office, or with your Resident Advisory Board. It is a documentation service run by Kynth Studios. Everything it prints carries the citation it came from, so you can check it against the regulation rather than against us.

Question 7

Is this legal advice?

Accepted Answer

No. QuorumFile prepares documents; your agency adopts them. Every chapter is written to be reviewed by your executive director and, where your agency uses one, your counsel. Nothing here substitutes for your own counsel or for your HUD field office.

Question 8

What is a “significant amendment”, and does my rewrite count as one?

Accepted Answer

That is decided by the criteria your own agency published under 24 CFR 903.7(s)(2)(ii) — not by HUD, and not by us. If it is significant, 24 CFR 903.21 pulls in the Resident Advisory Board consultation, the 45-day notice, the public hearing and adoption at an open board meeting. Every document we write says your own criteria govern, and asks you to confirm the determination before the board acts.

Question 9

We are a qualified PHA. Does the Annual Plan deadline apply to us?

Accepted Answer

No. 24 CFR 903.3(c) defines a qualified PHA as one with 550 or fewer combined public housing units and vouchers, not designated troubled, and with no failing SEMAP score in the last 12 months — and qualified PHAs are exempt from submitting an Annual Plan entirely. The 75-day rule still governs your 5-Year Plan in the year it falls due. The Decision Sheet asks rather than infers, because the voucher count and the troubled designation are not reliably readable from published data.

Question 10

What is the 45-day notice, and why does everyone miss it?

Accepted Answer

24 CFR 903.17(b) requires two things not later than 45 days before the public hearing: the proposed policy available for inspection at your principal office during normal business hours, AND a published notice giving the hearing’s date, time and place. Publishing the notice without making the document available does not satisfy the rule. It is the interval that turns “we’ll do it in November” into a hearing you cannot lawfully hold.

Question 11

How long does it take once I pay?

Accepted Answer

The pack is generated from your intake, so the limiting factor is your board calendar rather than ours. What cannot be compressed is the 45 days: the notice has to be published and the document available 45 days before the hearing, which puts the earliest lawful hearing 45 days after you publish.

Question 12

What if my hearing date is already too close?

Accepted Answer

The generator refuses to build the pack. If the 45-day date has already passed for the hearing you gave us, the notice it would print is non-compliant on its face — so it stops and tells you the earliest date that works, rather than handing you paper that fails on inspection.

Question 13

What happens if the board rejects it?

Accepted Answer

You keep everything. The chapter, the election record and the whole procedural record are yours, and the elections in them are your agency’s — they do not expire and they do not depend on us. If the board sends it back with changes, the election record is what makes those changes a one-line edit rather than a rewrite.

Question 14

Can I see what the documents look like before I pay?

Accepted Answer

Yes. The sample pack is real generator output for an invented agency, run through the same code path a paying customer’s pack goes through — so what you are looking at is what you would receive. It is linked in the header, beside the hero, under each tier, and at the end of the free Decision Sheet.

HOTMA, on the record.

17

17

4

4

45

45

2027

2027

17

17

4

4

45

45

2027

2027

17

17

4

4

45

45

2027

2027

You get the redlined chapter carrying your agency’s own elections, and the paperwork that proves the board adopted it properly.

What you get

What you get

What you get

Does this apply to you?

Your timeline

The elections you must record

What this sheet is not

Does this apply to you?

Your timeline

The elections you must record

What this sheet is not

Does this apply to you?

Your timeline

The elections you must record

What this sheet is not

Four steps, in this order, with the intervals fixed by 24 CFR 903. The 45-day notice is the one that surprises people — miss it and the hearing has to move.

Pricing

Pricing

Pricing

$499

1

8

$499

1

8

$499

1

8

$899

2

9

$899

2

9

$899

2

9

FAQ

FAQ

FAQ

QuorumFile prepares HOTMA policy amendments for small public housing authorities, and the adoption record that proves the board adopted them properly.

Free Decision Sheet